Imprint
Privacy Policy Project A Data Days 2025
Prologue
With this privacy statement, we inform you how personal data is collected, process and used when you apply, register for, and attend the Project A Data Days 2025 and how we use the data in connection with the event and afterwards.
For information on the data processing in connection with the Project A website (www.project-a.com), please refer to the Project A website privacy policy.
1. Contact
The person responsible within the meaning of the EU General Data Protection Regulation (GDPR) for the collection, processing and use of personal data of event participants (hereinafter “you”) in connection with the registration, execution, and documentation of the Project A Data Days 2025 (hereinafter "Data Days") is Project A Services GmbH & Co. KG, Julie-Wolfthorn-Straße 1, 10115 Berlin, Germany (hereinafter: "Project A" or "we"). If you have any questions regarding the registration and execution of the event, including the relevant data processing, please contact dataprotection@project-a.com at any time.
If you have any questions or suggestions regarding data protection, please do not hesitate to contact us. You are welcome to address your data protection concerns by e-mail to our data protection team at dataprotection@project-a.com. You can find our complete contact details at https://www.project-a.com/imprint.
2. Data processing in connection with the Project A Data Days website. Cookies and usage analysis.
2.1 General use of cookies and comparable technologies
When you visit and use our website, a variety of cookies and comparable technologies (e.g. storage of data in the local memory of your device, so-called local storage technology or counting pixels, which serve to (temporarily) store information on specific users or usage processes) are used. Cookies are small text files stored in your web browser’s memory that contain information that can be used to recognise you when you visit web servers later on. Cookies cannot execute any programs or transfer viruses to your computer. For reasons of readability for cookies and the comparable technologies mentioned, the term "cookies" is used in the following.The primary purpose of our own cookies is rather to make using our service as time-saving and user-friendly as possible.
We use cookies in particular:
➔ for load balancing;
➔ to store language settings;
➔ to store form data;
➔ to note that information placed on our website has been displayed to you so that it will not be displayed again the next time you visit the website.
We do this to be able to make your use of our website more convenient and personalised. The processing of the respective cookies is based on our aforementioned legitimate interests, meaning the legal basis is Art. 6(1) lit. f GDPR. You can prevent the storage of cookies by adjusting your browser settings to disable the acceptance of cookies via this website. If you do not accept cookies, however, this may in some cases lead to considerable functional restrictions on our website.Other cookies are used to analyse the use of our websites for statistical purposes. This enables us to find out, for example, which type of device was used to access our websites and how the use was made. This enables us to adjust the pages and the layout and the individual page elements to the most important browser types and end devices and to adapt them to actual usage habits. We only use these analysis cookies if you agree to this use via our cookie banner. The legal basis for the data processing in connection with the analysis cookies is your consent Art. 6 (1) lit. a GDPR. You can revoke your consent by calling up the cookie settings and declining all optional cookies via the cookie settings adjustment button at the bottom of the page.
2.2 Cookies and other technologies from third-party providers
In addition, we also use cookies and technologies from third-party providers for analysis and marketing purposes as part of the statistical recording and analysis of general usage behaviour based on access data. We use the results of such analyses to improve our website and adapt it to the actual needs of our users. The legal basis for the individual examples of data processing described below is Art. 6(1) lit. f GDPR, based on our legitimate interest in the demand-oriented design and continuous optimisation of our website and in the advertising of our services.
Cookiebot
As an external service provider our website uses Cookiebot from the Danish company Cybot A/S (Havnegade 39, 1058 Copenhagen, Denmark) as a Consent Management Platform. As a European Service Provider, Cookiebot adheres to the GDPR and the European data protection principles. You can find the Cookiebot privacy policy here.
Google Analytics
Our website uses the web analytics service Google Analytics, which is offered for users from the European Economic Area, Switzerland and Liechtenstein by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (”Google”) and for all other users by Google LLC, 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. Google Analytics uses analysis cookies to record your access data when you visit our website. On our behalf, Google combines the access data into pseudonymous user-profiles and transmits it to a Google server in the USA. Your IP address is anonymised beforehand. We can therefore not determine which usage profiles belong to a particular user. The data collected by Google can therefore neither identify you nor determine how you actually use our website. It is only possible to see that a user has already visited the site within the last 14 months. In the event that personal data is transferred to the USA in the course of processing by Google, we have contractually agreed with Google to observe the European data protection principles. However, in the case of data processing outside of Europe, it may in individual cases be the case that the rights of EU citizens cannot or cannot fully be enforced, e.g. if US security authorities store and analyse data. Data transfer to the USA is only carried out if you have agreed to the use of Google Analytics within the framework of our cookie banner. You can revoke your consent at any time by deactivating the web analysis by Google via the cookie settings. On our behalf, Google uses the information generated by cookies for the purpose of evaluating the usage of our website, compiling reports on website activity, and providing us with other services relating to website usage and internet usage. For further information, please refer to the Google Analytics privacy policy. The legal basis for the described data processing is Art. 6 (1) lit. a GDPR, based on your consent, which you have given via our cookie banner. If you have not given your consent to the use of the analysis cookies, your data will not be collected within the context of Google Analytics. The data collected with Google Analytics is stored for a period of 14 months and then completely deleted.You can prevent the collection of data generated by the cookie and relating to your use of our website and the processing of this data by Google on all websites and revoke any consent you may have given by downloading and installing a browser add-on provided by Google (the add-on does not work in conjunction with mobile devices).You also have the option of changing the settings in Google ad personalisation settings in general.For further information about Google Analytics, please refer to Google’s privacy policy.
3. Data processing in connection with the Project A Data Days
3.1 Application & Registration
To apply and register for the Project A Data Days, we collect various personal data. Usually, these are first name, last name, country, company, job title as well as contact data (e.g. e-mail address) and event data, e.g. days of participation, which track, interest in the networking event. This data is referred to in the following as "participant data". We collect the participant data as part of the application process. Mandatory data are marked as such. We use your participant data to plan and organize the event (e.g. to the expected number of participants), invite you and to contact you in the course of communication if necessary. The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR. We also collect information regarding your interest in networking at the Project A Data Days to understand what participants will expect from this year’s Project A Data Days, improve the overall efficiency and experience of networking at the event. We store the above-mentioned data in our contact database for future contact maintenance (see also Section 2.6 and 2.7) in connection with your existing data, if applicable.
3.2 Attendee list Project A Data Days
We will give the Data Days speakers access to the list of attendees to facilitate networking and to tailor the presentations and workshops to the audience. The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR.
3.3 Participation in the event
During the Project A Data Days, we may use your participant data for organizational reasons (to determine your attendance or to contact you). The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR.
3.4 Recordings
Recordings (photo and video) will be made during the event. We would like to ensure the possibility of documenting the event for internal purposes or the purpose of external presentations.
We would like to use the images and recordings taken in the context of our external presentation on our website and in our social media profiles (Twitter, LinkedIn, YouTube) in connection with the documentation of the Project A Data Days. To do this, we first want to edit individual recordings (e.g. by selecting the image cut) and upload the edited recordings to the websites. The respective websites are freely accessible on the Internet and can therefore be accessed worldwide. The subpages of these websites, including any recordings, can be found via search engines. The providers of social media platforms process and use data that is posted on the platforms for their purposes if necessary. As soon as the content has been posted on the platforms, third parties (e.g. users of the platforms) can view, share, or download the content. In principle, recordings of speakers in the sessions will be published.
You can contact us using the contact details given in section 1 and inform us that you wish to object to the use of the recordings on which you can be identified. The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our legitimate interest in the documentation and advertising of our event as well as our external presentation. The recordings are usually published within a period of up to 48 months after the event.
3.5 Subsequent Data Days updates
We will also use your participant data to provide you with further information on workshops, documents, or presentations from us or our speakers or further information on the Project A Data Days. The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR.
3.6 Future Data Days events
We store the fact that you attended the Project A Data Days this year in our contact database so that we can inform you by email about similar future events and the next Project A Data Days.
The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our interest in advertising our future events. We store this data for the duration of our business relationship. If you do not wish to be contacted again, you have the right to object to this use of your data at any time. Please do not hesitate to contact us at any time using the contact details listed in section 1. You will also always find a link to unsubscribe in the emails.
4. Passing on data
4.1 General information
We will pass on the data raised by us in the context of the registration or the event in principle only if:
- you have given your express consent according to Art. 6 para. 1 lit. a GDPR,
- the disclosure according to Art. 6 para. 1 lit. f GDPR is necessary for the assertion, exercise, or defense of legal claims and there is no reason to believe that there is an overriding legitimate interest in not disclosing the data,
- we are legally obliged to disclose such information according to Art. 6 para. 1 lit. c GDPR or
- this is legally permissible and, according to Art. 6 para. 1 lit. b GDPR, necessary for the execution of contractual relationships with you or for the implementation of pre-contractual measures which are taken at your request,
- insofar as this is stated in these data protection notices (in particular concerning the publication of photo and video recordings on the social media platforms).
Also, the data may be passed on in connection with official inquiries, court orders, and legal proceedings if this is necessary for legal prosecution or enforcement.
4.2 External service providers
Some of the data processing described in these data protection notices may be carried out by our service providers. In addition to the service providers mentioned in this Privacy Policy, this may include, in particular, data centers that store our databases, IT service providers that maintain our systems, and consulting firms. If we pass on data to our service providers, they may only use the data to fulfil their tasks. The service providers have been carefully selected and commissioned by us. They are contractually bound to our instructions, have suitable technical and organizational measures at their disposal to protect the rights of the persons concerned, guarantee an appropriate level of data protection, and are carefully monitored by us. Some of our service providers may process your personal data outside the European Union or the European Economic Area. In these cases, we protect your personal data by ensuring the requirements of Art. 44 et seq. GDPR are fulfilled.
5. Your rights
You have the right to request information about the processing of your personal data by us at any time. We will explain the data processing to you in the context of the provision of information and provide you with an overview of the data stored about your person. If data stored by us is incorrect or no longer up to date, you have the right to have this data corrected. You may also request that your data be deleted. Should deletion not be possible in exceptional cases due to other legal provisions, the data will be blocked so that it is only available for this legal purpose. You can also have the processing of your data restricted, e.g. if you believe that the data stored by us is not correct. You also have the right to data transferability, i.e. we can send you a digital copy of the personal data you have provided on request.
To exercise the rights described here, you can contact us at any time using the contact details listed in section 1 above. This also applies if you wish to receive copies of guarantees proving an adequate level of data protection.
Finally, you have the right to complain to the data protection supervisory authority responsible for us. You may exercise this right with a supervisory authority in the Member State of your residence, workplace, or alleged infringement. The competent supervisory authority is in Berlin: Berlin Commissioner for Data Protection and Freedom of Information, Friedrichstr. 219, 10969 Berlin.
Right of withdrawal and objection
According to Art. 7 para. 3 GDPR, you have the right to withdraw your consent to us at any time. The consequence of this is that we will no longer continue the data processing based on this consent in the future. The revocation of the consent does not affect the legality of the processing carried out based on the consent up to the revocation.
If we process your data based on legitimate interests according to Art. 6 para. 1 lit. f GDPR, you have the right according to Art. 21 GDPR to object to the processing of your data and to give us reasons which arise from your particular situation and which, in your opinion, indicate that your interests worthy of protection prevail. If you wish to object to data processing for direct marketing, you have a general right of objection, which we will also implement without stating reasons. Also, you will always find an unsubscribe link in our information emails on future events. Concerning the preparation of the photo and video recordings, you can also contact the photographer or cameraman at any time and inform them that you do not want any recordings of yourself. If you wish to exercise your right of withdrawal or objection, simply send an informal message to the contact details listed above.
April 24, 2025